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PERSONAL ASSISTANT TO PRO VICE-CHANCELLOR

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Pro Vice-Chancellor's Office

Professional, Full Time (Contract)

Location : Miri

We are seeking a highly motivated and organized individual to join our team as the Personal Assistant to the Pro Vice-Chancellor. The successful candidate will provide administrative support to the Pro Vice-Chancellor, ensuring that daily tasks and projects are executed efficiently and effectively. The role requires an individual who is proactive, able to work independently, and has excellent communication and interpersonal skills.

Key Responsibilities:

• Provide administrative support to the Pro Vice-Chancellor, including scheduling, email and phone management, and preparation of correspondence and reports.
• Assist with the coordination of meetings, events, and presentations, including taking minutes and preparing agendas.
• Act as the liaison between the Pro Vice-Chancellor and internal and external stakeholders, handling confidential and sensitive information with discretion.
• Conduct research, compile data and prepare reports and presentations as needed.
• Maintain accurate records and files, ensuring that information is easily accessible and up-to-date.
• Provide support for the Pro Vice-Chancellor’s travel arrangements, including scheduling and itinerary preparation.
• Performing other duties as assigned by the Pro Vice-Chancellor.

Selection Criteria:

• A bachelor's degree in business administration, executive assistance or related field.
• Minimum of 5 years of experience as an executive assistant or in a similar role.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work independently and as part of a team.
• Positive, professional demeanor and strong work ethic.

Closing Date: 28th February 2023

Interested applicants are invited to submit a latest resume which includes addressing the selection criteria, a covering letter, names and contact details of at least two referees and certified copies of your academic credentials.

How to apply:

Please address your applications to:

Staffing Management Section,
Human Resource Department,
Curtin University Malaysia,
CDT 250, 98009 Miri, Sarawak, Malaysia

To submit an application, please click on the Apply Now button.

Alternatively, you may email your applications to:  hr.recruit.pro@curtin.edu.my

Only shortlisted candidates will be notified.


Disclaimer:
Curtin (Malaysia) Sdn Bhd reserves the right at its discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time.