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LEGAL ADMINISTRATIVE OFFICER

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Pro Vice-Chancellor's Office

Professional, Full Time & Part Time

Location: Miri, Sarawak
Job Type: Full-Time/Part-Time  (Contract)
Salary: RM 32,400.00 - RM 48,000.00 per annum

Main Responsibilities:

• Coordinate and ensure the effective delivery of legal and administrative service activities by liaising and working collaboratively with a wide range of internal and external stakeholders.
• Develop and implement administrative processes which effectively support the university strategy.
• Provide high level support to the office through the drafting of correspondence, reports, briefing papers and other relevant documentation.
• Establish and maintain efficient business processes and practices within the area, including but not limited to general administration, records management and matters relating to the physical resources and maintenance requirements of the area.
• Draft documentations, contracts and agreements, Memorandum of Understanding, reviewing legal documents for accuracy and completeness.
• Manage the approval requirements of legal documents according to Curtin Malaysia’s delegations. 
• Undertake legal research, documenting findings and accurately interpret and implement actions according to Curtin Malaysia’s policies and procedures. 
• Undertake due diligence activities including but not limited to searches relating to real property, IP Malaysia and trade marks to assist with the strategic decision making in business development, choice of partners and managing current contracts.
• Manage and update the Curtin Malaysia’s brand/IP trade mark portfolio. Liaise with internal clients and external counsel on renewals and registrations of trade marks. 
• Maintain register and report to the  Chief Operating Officer on affixation of the common seal to documents.
• Advise the Chief Operating Officer on the joint venture agreement, governance and regulatory environment.
• Provide timely update to the Chief Operating Officer on any Australia or Malaysia government sanctions.
• Review and prepare tender related documents and vendor /contractor agreements.
• Prepare responses to government policy changes or requested consultation from government departments and ministries.

Selection Criteria:

Essential

• A bachelor or master’s in law from a recognized institution, with a Certificate of Legal Practice (CLP) from Legal Professional Qualifying Board Malaysia (LPQB) or extensive para legal experience.
• Minimum of 2 years corporate or commercial legal experience.
• Demonstrated experience in contract development or other legal drafting.
• High level interpersonal and verbal communications skills with the ability to interact and gain cooperation from a wide range of internal and external stakeholders.
• Demonstrated high level written communication skills with the ability to prepare correspondence and documentation using clear, concise and grammatically correct language.
• Highly developed organisational skills with the ability to prioritise and mange time under the pressure of deadlines.
• Demonstrated advance computer skills particularly with experience in the Microsoft suite of applications.
• Demonstrated analytical and problem-solving skills.
• Demonstrated ability to operate autonomously with a high degree of autonomy as well as collaboratively in a team environment.

Desirable

• Previous experience in a university environment.
• Certificate of Legal Practice (CLP) from Legal Professional Qualifying Board Malaysia (LPQB).

Closing Date: Open until filled

Interested applicants are invited to submit a latest resume which includes addressing the selection criteria, a covering letter, names and contact details of at least two referees and certified copies of your academic credentials.

How to apply:

Please address your applications to:

Staffing Management Section,
Human Resource Department,
Curtin University Malaysia,
CDT 250, 98009 Miri, Sarawak, Malaysia

To submit an application, please click on the Apply Now button.

Alternatively, you may email your applications to:  hr.recruit.pro@curtin.edu.my

Only shortlisted candidates will be notified.


Disclaimer:
Curtin (Malaysia) Sdn Bhd reserves the right at its discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time.