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PLACE ACTIVATION OFFICER (EVENT & SPECIAL PROJECTS)

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Pro Vice-Chancellor's Office

Professional, Full Time (Contract)

Your new role

In the role of Place Activation Officer, the individual will be responsible for coordinating and supporting place activation initiatives. This includes event ideation, planning, marketing, coordination, data collection, and managing special projects and collaborations with both internal and external parties or organizations. Additionally, the officer will assist with housekeeping and general work planning, coordination, and implementation on the main campus. Overall, the role involves supporting the immediate supervisor in the holistic strategic planning, implementation, and future development of Place Activation initiatives.

Key Responsibilities:

Place Activation: Event Management & Special Projects

• To design, propose, assist, coordinate, plan and manage projects, events, and activities for place activation.
• Assist in continuous Place Activation initiatives, including but not limited to events, installation, amenities, and decorations.
• Administration of events and special projects including but not limited to pitch deck, project proposal, event account, strategic plan and future development.
• Assist in collaborations for activities, events, programs, and initiatives with various stakeholders, both internal and external collaborators.
• Coordinating projects’ branding, promotion, marketing, and communications to both internal and external audiences.
• Assisting in communication, rapport and relationship-building with external stakeholders such as NGOs, corporations, and educational institutions.
• To collect and maintain a PR Database for future communications, including but not limited to: Intra-departments, Students (Customer), Corporate, NGOs, Media/Press, Tertiary Institutions, Government Agencies/Department/Ministry.
• Maintaining notice boards for event notifications, email correspondence, activities calendar, videography and photography (for event archiving & social media), external networking (NGOs, government, corporate).
• Proposing, planning and coordinating social media content for SFPA.
• Increase and improve follower engagement on social media platforms, including but not limited to Facebook, Instagram, Telegram and Tiktok.
• Social media planning and graphic design, social media (online) analysis gathering. 

Housekeeping & General Works

• Assisting in coordinating housekeeping and general works on Main Campus.
• Prepare housekeeping and general works rosters and schedules.
• Administration tasks for housekeepers and general works, including leave form, monthly timesheet record, consumables purchasing and PRF requests.
• Assisting the immediate supervisor to coordinate and supervise housekeeping and general works efforts throughout the main campus daily. 

About you

• A degree from a recognised institution in any field.
• Demonstrated organisational skills, particularly in terms of organising people and events, including the ability to work efficiently, able to prioritise tasks and proactive.
• Basic knowledge of social media, including posting photos and videos on Facebook, Instagram, Telegram, and TikTok.
• Proficient in computer-based word processing, spreadsheets, presentation and databases. Good basic designing skills (e.g. Canva, Microsoft Publisher, and Adobe suite is an advantage.
• Demonstrated effective oral and written communication skills with a wide variety of people from diverse cultures and the ability to maintain professional relationships, both within and outside the university.
• Demonstrated ability to organize time and workload in order to meet deadlines and maintain control of multiple tasks with minimal supervision.
• Demonstrated a high level of motivation to work with people from diverse cultures and able to work independently and within a team.
• Capable of working in various environments, both indoor and outdoor, as well as with different types of events and activities.
• Demonstrated commitment to applying relevant and applicable policies, procedures and legislation in the day-to-day performance of the functions of this position.

Desirable:

• Experience in emceeing and other artistic skills, as well as the ability to speak multiple languages, is preferable.
• Knowledge of administrative process.
• Demonstrated knowledge and understanding of the university’s students’ activities.
• Able to work during non-office hours if required in order to support student activities and events.

Closing Date: Open until filled

Interested applicants are invited to submit a latest resume which includes addressing the selection criteria, a covering letter, names and contact details of at least two referees and certified copies of your academic credentials.

How to apply:

Please address your applications to:

Staffing Management Section,
Human Resource Department,
Curtin University Malaysia,
CDT 250, 98009 Miri, Sarawak, Malaysia

To submit an application, please click on the Apply Now button.

Alternatively, you may email your applications to:  hr.recruit.pro@curtin.edu.my

Only shortlisted candidates will be notified.


Disclaimer:
Curtin (Malaysia) Sdn Bhd reserves the right at its discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time.